QUALIFICATION CONFERENCE

Dear Suppliers,

A digital qualification conference will be held on 15 January 2026 at 13:00 (CET) via Microsoft Teams. Participation in the qualification conference is voluntary.

The conference will be conducted in English. The purpose of the qualification conference is to provide guidance and information regarding the content of the procurement.

Suppliers wishing to participate must register by submitting a message in Artifik no later than 14 January 2026 at 13:00 (CET).

The registration message shall include:

Name of the company
Number of participants
Names of the participants, and their role in the company
Email addresses of the participants (for distribution of the Teams meeting link)

Suppliers are encouraged to submit their questions in advance via Artifik so that the Purchaser can prepare the responses. All questions will be anonymised.

Please note that participants will not be anonymised during the meeting.

A summary of the meeting will be prepared and published in Artifik. The summary will include all questions and answers raised during the meeting, as well as any supplementary information provided.

The information provided at the conference is for guidance purposes only and is not legally binding.

Kind regards
Sara Reitan Fjeld /Inventura AS
On behalf of Oslo Havn KF.

","creationTime","2026-01-07T10:26:31.732Z",{"_20661":20814},{"_20659":20838,"_20832":20839,"_20834":20840,"_20652":20841},347,"

The presentation and the summary from the supplier conference have now been uploaded as attachments and can be found in the same location as the other procurement documents. Thank you to all participants for their interest and participation.

","2026-01-16T13:17:10.699Z",{"_20661":20814},{"_20659":20843,"_20832":20844,"_20834":20845,"_20652":20846},409,"Ny endring publisert
The procurement schedule has been slightly adjusted and the updated timeline is now available in the KGV system Artifik. In addition, the schedule in Artifik now includes the date and time for the voluntary site visit.\n\nFurther information regarding the site visit, including meeting point and practical details, will be provided in a separate message to the suppliers invited to submit tenders.","2026-02-10T13:47:27.295Z",{"_20661":20814},{"_20659":20848,"_20832":20849,"_20834":20850,"_20652":20851},432,"

Voluntary Site Visit – Participation Details

Dear Qualified Tenderers,

A voluntary site visit will be held at the Port of Oslo, Monday, 23 February 2026 at 11:00 (CET).

Participation is limited to a maximum of two (2) representatives per supplier. Registration must be completed in Artifik no later than Sunday, 22 February 2026 at 23:59 (CET). The registration shall include the name, telephone number and role/title of each participant. To register, please submit a message through Artifik KGV.

The specific meeting address will be communicated in a separate message from the Purchaser no later than Friday this week.

In case of any issues related to logistics or the meeting location, on the day of the site visit, please contact:
Eirik Bugten Hamnes
Email: eirik.hamnes@oslohavn.no
Phone: +47 47496446

All other communication must be completed through Artifik by submitting a message.

We look forward to the site visit and kindly ask qualified suppliers to attend prepared for inspection.

Minutes from the site visit, including all questions and answers raised during the visit, will be published to all qualified suppliers after the visit.

","2026-02-18T13:01:39.461Z",{"_20661":20814},{"_20659":20853,"_20832":20854,"_20834":20855,"_20652":20856},438,"

Meeting Point and Practical Information Regarding the Site Visit

Dear Qualified Tenderers,

Further to the previous information message regarding the voluntary site inspection at the Port of Oslo, please find below practical information about the meeting point.

We will meet at:
Akershusstranda 19
0150 Oslo

We will meet at 11:00 (CET), Oslo time.

Parking is available at Akershusstranda 21.

Practical information

The visit will begin with a short introductory meeting at the Purchaser’s offices, where the plan for the day will be presented.
Personal protective equipment or protective clothing is not required. If needed during the inspection, the Purchaser will provide life jackets.
Photography and video recording are permitted during the site visit unless otherwise stated by the Purchaser during the inspection.
All questions raised during the site visit will be answered and subsequently published in Artifik, available to all qualified suppliers. Suppliers who wish to submit questions anonymously may do so by submitting questions in Artifik in the usual manner. Please note the deadline for submitting questions, as set out in the schedule in Artifik.

In case of any issues related to logistics or the meeting location on the day of the inspection, please contact:
Eirik Bugten Hamnes
Email: eirik.hamnes@oslohavn.no
Phone: +47 47496446

We look forward to welcoming you to the site inspection.

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The supplier shall have sufficient economic strength to be able to fulfil the contract.

","smartDocRequest",{"_20659":20878,"_20879":20880},6603,"docJSON",{"_20674":20881,"_20882":20883},"doc","content",[20884,20890,20894,20898,20902],{"_20674":20885,"_20882":20886},"paragraph",[20887],{"_20888":20889,"_20674":20888},"text","The Supplier shall submit its annual accounts, including notes, the directors’ report and the auditor’s report, from the last three financial years (2022–2024), as well as any more recent information that is relevant to the company’s financial figures.",{"_20674":20885,"_20882":20891},[20892],{"_20888":20893,"_20674":20888},"The Purchaser reserves the right to obtain a credit rating at its own initiative.",{"_20674":20885,"_20882":20895},[20896],{"_20888":20897,"_20674":20888},"The Supplier’s financial capacity will be assessed based on turnover, net profit ratio, financial strength and liquidity.",{"_20674":20885,"_20882":20899},[20900],{"_20888":20901,"_20674":20888}," ",{"_20674":20885,"_20882":20903},[20904],{"_20888":20905,"_20674":20888},"If the Supplier has legitimate grounds (for example, being a newly established company) for not submitting the documentation required by the Purchaser, the Supplier may document its economic and financial capacity by any other documentation that the Purchaser considers appropriate.",{"_20659":20907,"_20869":20908,"_20871":20691,"_20872":20643,"_20873":20909,"_20864":20910,"_20876":20911},6387,"4.2.1 Tax certificate","slc-abil-qual-inst","

The supplier shall fulfil obligations relating to the payment of taxes, VAT or similar payments under the laws of Norway or the relevant State in which the supplier is established.

",{"_20659":20912,"_20879":20913},6604,{"_20674":20881,"_20882":20914},[20915,20919,20923,20933,20937],{"_20674":20885,"_20882":20916},[20917],{"_20888":20918,"_20674":20888},"A tax certificate, no older than six months calculated from the deadline for delivery of the request to participate. A tax certificate shall be understood as:",{"_20674":20885,"_20882":20920},[20921],{"_20888":20922,"_20674":20888},"For Norwegian suppliers:",{"_20674":20924,"_20882":20925},"bulletList",[20926],{"_20674":20927,"_20882":20928},"listItem",[20929],{"_20674":20885,"_20882":20930},[20931],{"_20888":20932,"_20674":20888},"A certificate for tax and value added tax, issued by the tax collector’s office",{"_20674":20885,"_20882":20934},[20935],{"_20888":20936,"_20674":20888},"For foreign suppliers:",{"_20674":20885,"_20882":20938},[20939],{"_20888":20940,"_20674":20888},"Foreign suppliers must have corresponding certificates from their authorities documenting that they have complied with the rules and regulations relating to taxes, VAT, fees, duties etc. If the authorities do not issue applicable certificates, the suppliers shall submit a statement confirming that all such taxes have been paid. The statement shall be confirmed and signed by the supplier’s chief financial officer and auditor.",{"_20659":20942,"_20869":20943,"_20871":20695,"_20872":20643,"_20873":20944,"_20864":20945,"_20876":20946},6388,"4.2.2 Requirements on organizational and legal position","slc-suit-reg-trade","

The supplier shall be a legally established company.

",{"_20659":20947,"_20879":20948},6605,{"_20674":20881,"_20882":20949},[20950,20957,20960],{"_20674":20885,"_20882":20951},[20952,20953,20955],{"_20888":20922,"_20674":20888},{"_20674":20954},"hardBreak",{"_20888":20956,"_20674":20888},"Company certificate of registration.",{"_20674":20885,"_20882":20958},[20959],{"_20888":20936,"_20674":20888},{"_20674":20885,"_20882":20961},[20962],{"_20888":20963,"_20674":20888},"Confirmation that the supplier is registered in a trade register or a register of business enterprise in accordance with the laws of the state where the supplier is established.",{"_20659":20965,"_20869":20966,"_20871":20698,"_20872":20643,"_20873":20967,"_20864":20968,"_20876":20969},6389,"4.2.4 Requirements on technical and professional qualifications","slc-abil-ref-services","

The supplier shall have good experience from performance of similar and related contracts.

By “similar and related”, the purchaser refers to experience that demonstrates the supplier’s capability to deliver services of comparable complexity and technical nature.

This may include, but not limited to, work for infrastructure-related clients, customers within the port sector, scanning of quay constructions or other marine infrastructure, hydrographic or bathymetric surveys, georeferenced 3D mapping in coastal environments or customers with needs and a scope comparable to those of the Port of Oslo.

",{"_20659":20970,"_20879":20971},6606,{"_20674":20881,"_20882":20972},[20973,20991,20995,20999,21003,21007],{"_20674":20885,"_20882":20974},[20975,20977,20983,20985,20989],{"_20888":20976,"_20674":20888},"The supplier shall submit a list of ",{"_20888":20978,"_20674":20888,"_20979":20980},"three","marks",[20981],{"_20674":20982},"bold",{"_20888":20984,"_20674":20888}," relevant contracts/reference assignments during the past ",{"_20888":20986,"_20674":20888,"_20979":20987},"five",[20988],{"_20674":20982},{"_20888":20990,"_20674":20888}," years, for which supplier has implemented a similar solution for similar clients, for each of these three the following information must be supplied:",{"_20674":20885,"_20882":20992},[20993],{"_20888":20994,"_20674":20888},"· Short description of the work performed under the relevant contract.",{"_20674":20885,"_20882":20996},[20997],{"_20888":20998,"_20674":20888},"· Purchasing company/contractor",{"_20674":20885,"_20882":21000},[21001],{"_20888":21002,"_20674":20888},"· Time/date for performance of the contract.",{"_20674":20885,"_20882":21004},[21005],{"_20888":21006,"_20674":20888},"· The economic value of the contract scope.",{"_20674":20885,"_20882":21008},[21009],{"_20888":21010,"_20674":20888},"Use “Annex D: Template for reference descriptions” to describe the relevant reference assignments.",{"_20659":21012,"_20869":20966,"_20871":20701,"_20872":20643,"_20873":21013,"_20864":21014,"_20876":21015},6390,"slc-abil-staff-yrly-avg-mp","

The supplier shall have sufficient capability to fulfil the contract.

",{"_20659":21016,"_20879":21017},6607,{"_20674":20881,"_20882":21018},[21019,21023,21027,21031,21035],{"_20674":20885,"_20882":21020},[21021],{"_20888":21022,"_20674":20888},"A short and overall description of the supplier’s organization (maximum two A4 pages) shall be submitted.",{"_20674":20885,"_20882":21024},[21025],{"_20888":21026,"_20674":20888},"· The description shall include the supplier’s core competence related to the scope of delivery, anoverview of the company’s history, organizational structure and ownership, as well as its current business operations.",{"_20674":20885,"_20882":21028},[21029],{"_20888":21030,"_20674":20888},"· The supplier shall also describe how it is organized for the performance of this specific contract and its capacity to deliver, including an overview of the personnel intended for the contract, regardless of whether they are employed by the supplier or not.",{"_20674":20885,"_20882":21032},[21033],{"_20888":21034,"_20674":20888}," ",{"_20674":20885,"_20882":21036},[21037],{"_20888":21038,"_20674":20888},"If subcontractors are used, the division of personnel / roles between the supplier and the subcontractors shall be specified.",{"_20659":21040,"_20869":20966,"_20871":20705,"_20872":20643,"_20873":21041,"_20864":21042,"_20876":21043},6391,"slc-abil-mgmt-env","

The Supplier shall have implemented environmental management measures.

This means that the Supplier shall have methods in place to work actively and systematically to reduce the negative environmental impact arising from activities related to the performance of this contract.

",{"_20659":21044,"_20879":21045},6608,{"_20674":20881,"_20882":21046},[21047,21051,21055],{"_20674":20885,"_20882":21048},[21049],{"_20888":21050,"_20674":20888},"The Supplier shall provide a description of its environmental management measures.",{"_20674":20885,"_20882":21052},[21053],{"_20888":21054,"_20674":20888},"If available, certificates issued by independent and accredited bodies documenting the Supplier’s environmental management system may be submitted as sufficient documentation.",{"_20674":20885,"_20882":21056},[21057],{"_20888":21058,"_20674":20888},"Acceptable certificates include, but are not limited to, certification under the EU Eco-Management and Audit Scheme / “EU-ordningen for Miljøstyring og miljørevisjon” (EMAS), other recognised environmental management systems as defined in Regulation (EC) No. 1221/2009 Article 45 – such as Eco-Lighthouse (“Miljøfyrtårn”) or equivalent – and other environmental management standards based on relevant European or international standards issued by accredited bodies, such as ISO 14001 or equivalent.","requirementsSmartDoc","awardCriteria",[21062,21114],{"_20659":21063,"_21064":21065,"_21066":21067,"_20871":20687,"_20869":21068,"_20876":21069},6384,"percentage",70,"awardCriteriaType","quality","C1 - Technical and Functional Solution (Quality)",{"_20659":21070,"_20879":21071},6601,{"_20674":20881,"_20882":21072},[21073,21079,21093,21100,21107],{"_20674":20885,"_20882":21074},[21075],{"_20888":21076,"_20674":20888,"_20979":21077},"Please see the Main Tender Document section 6.3.",[21078],{"_20674":20982},{"_20674":21080,"_21081":21082,"_20882":21090},"request","attrs",{"_20674":880,"_21083":21084,"_21087":21088,"_21080":-5,"_21089":-5},"config",{"_21085":20687,"_21086":20643},"weight","required","nodeId","9e44e04b-cfd2-49a6-a9fc-4abe28edfe89","response",[21091],{"_20888":21092,"_20674":20888},"Supplier's own overall description of the solution offered, limited to a maximum of three (3) A4 pages",{"_20674":21080,"_21081":21094,"_20882":21097},{"_20674":880,"_21083":21095,"_21087":21096,"_21080":-5,"_21089":-5},{"_21085":20687,"_21086":20643},"b3833118-99a1-4131-87ad-c882a1f91cc0",[21098],{"_20888":21099,"_20674":20888},"Completely filled out requirement specification (SSA-R Appendix 3 Attachment 1).",{"_20674":21080,"_21081":21101,"_20882":21104},{"_20674":880,"_21083":21102,"_21087":21103,"_21080":-5,"_21089":-5},{"_21085":20687,"_21086":20641},"98299163-23bc-48d6-9222-d19ae23144ba",[21105],{"_20888":21106,"_20674":20888},"Supplementary Documentation/Attachments for the Award Criterion C1 - Technical and Functional Solution",{"_20674":21080,"_21081":21108,"_20882":21111},{"_20674":880,"_21083":21109,"_21087":21110,"_21080":-5,"_21089":-5},{"_21085":20687,"_21086":20641},"5aac19b7-f111-4035-9632-f67577744753",[21112],{"_20888":21113,"_20674":20888},"The Supplier’s standard Service Level Agreement (SLA)",{"_20659":21115,"_21064":21116,"_21066":21117,"_20871":20691,"_20869":21118,"_20876":21119},6385,30,"price","C2 - Price",{"_20659":21120,"_20879":21121},6602,{"_20674":20881,"_20882":21122},[21123,21128],{"_20674":20885,"_20882":21124},[21125],{"_20888":21076,"_20674":20888,"_20979":21126},[21127],{"_20674":20982},{"_20674":21080,"_21081":21129,"_20882":21132},{"_20674":880,"_21083":21130,"_21087":21131,"_21080":-5,"_21089":-5},{"_21085":20687,"_21086":20643},"e6e07042-97ce-4ff7-996d-fbbe3a84c5b0",[21133],{"_20888":21134,"_20674":20888},"Supplier’s completed price matrix (SSA-R Appendix 5 Attachment 2)","environmental_consideration","__NO__","environmental_consideration_description","

Award criteria related to climate and environmental performance may be replaced by climate and environmental requirements in the requirement specification when this provides a clearly better climate or environmental effect, cf. FOR § 7-9 (4).

This procurement concerns the delivery of digital survey technology for condition assessment of quay structures. The procurement replaces a diver-based practice characterised by fossil-fuelled vessel use, low measurement precision and repeated inspections, and documentation gaps that contribute to suboptimal maintenance planning and unnecessary material consumption. To ensure that these effects materialise in practice, the Purchaser has chosen to translate the environmental ambitions into binding requirements rather than evaluative criteria. The competition includes a qualification requirement requiring documented environmental management measures, ensuring that only suppliers with established and implemented systems for systematic environmental performance can participate.

The requirement specification further includes minimum requirements (“Shall”-requirements) that directly regulate the activities with the highest environmental footprint in this contract. Suppliers must apply low-emission operational practices in mobilization and fieldwork, substantiate and document the emission profile of vessels and equipment used, and implement measures that prevent pollution and ensure proper waste handling.

These requirements regulate the concrete operational choices that determine emissions and environmental risk in this contract. They apply equally to all suppliers and are enforceable throughout delivery, ensuring direct impact on the environmental footprint of the fieldwork. In this market equipment is largely standardized, leaving limited scope for meaningful differentiation through a 30 % award criterion. A weighted evaluation would rely on declared intentions rather than verifiable practice. Binding operational requirements will therefore provide a more reliable and measurable environmental effect than award weighting.

Based on this assessment, the Purchaser will apply the exemption in FOR § 7-9 (4). The Purchaser is therefore exempt from the obligation to weigh environment at 30 %, or to prioritise environment among the three highest-ranked award criteria.

Purpose and Scope of the Procurement

Oslo Municipality, represented by Oslo Havn KF (Port of Oslo) and Bymiljøetaten (Agency for Urban Environment) (collectively referred to as the Purchaser), invites tenderers to participate in a negotiated procedure with prior call for competition for the procurement of the framework agreement for Quay Mapping and Scanning Services.

The Purchaser intends to procure modern mapping technologies and analysis tools to improve the condition assessment of quay structures, enable early identification of damage, and support better planning for maintenance and rehabilitation. This procurement forms part of a broader effort to modernize port operations, reduce lifecycle costs, and ensure sustainable management of maritime infrastructure. The purpose is to establish a unified, data-driven foundation for condition monitoring, maintenance planning, and investment decisions across Oslo Havn’s 8800 meters of quay infrastructure.

Further details on the scope, requirements, and content of the procurement are provided in the Main Tender Document, the customer requirement specification and in the relevant SSA-R appendices.

","performance_places",[20813],"currency","NOK","externalId","25/21","externalReferenceUrl","right_to_award_without_negotiations","right_to_reduce_participants","framework_agreement_involved","framework_agreement_reopening","without","framework_agreement_reopening_description","

Call-offs shall be made under the State Standard Contract SSA-O (Assignment Agreement – The Norwegian Government’s Standard Agreement for consultancy assignments).

","total_value",40000000,"estimated_value",28000000,"exclusion_grounds_visibility","all","reduce_participants_by_selection_criteria","suppliersLimitReason","

See section 5.2 of the Main Tender Document.

","direct_award_justification_reason","direct_award_justification_code","contracts_total_value_currency","contracts_total_value_amount","has_negotiations","design_contest_awards_contract","jury_decision_binding","reserved_procurement_code","none","renewals","renewalsDescription","gpaCoverage","duration","duration_months",96,"duration_days","duration_start","duration_end","optionsJSON",[21616],{"_21617":21618,"_20869":14308,"_20864":21619,"_21620":21621},"optionType","prolongDurationYear","

A contract for the assignment shall be entered into with one supplier. The contract will have an initial duration of 4 years from the date of contract signature.

The Purchaser shall have the option to extend the contract for up to four additional periods of one year each (1+1+1+1), on unchanged terms, for a maximum total contract duration of 8 years.

","prolongPeriods",[20687,20687,20687,20687],"contractCategory","goods_and_services","framework_agreement_maximum_participants","framework_agreement_uses_ranking","phases_and_milestones","isVersionProcurement","versionInfo","versions","routes/procurements_.$proc_id.qas_.$qa_id",{"_21632":21633},"qa",{"_20659":21634,"_20869":21635,"_21636":21637,"_21638":21639,"_21640":21641,"_880":21642},1772,"Comparable projects and technology relevance","question","

In the tender documents, including sections 4.2.4 and 5.2, reference is made to experience from “similar and related contracts”.

Can the Purchaser clarify how experience from projects where remote and sensor-based inspection methods, such as ROVs, sonar, photogrammetry or other non-diver-based solutions, have replaced or supplemented conventional manual or diver-based inspections will be assessed, compared to experience based primarily on traditional inspection methods?

","answer","

By “similar and related”, the Purchaser refers to contracts that demonstrate the supplier’s ability to deliver services of comparable complexity and technical nature to this procurement, including experience with mapping, inspection or documentation of marine and coastal infrastructure, work performed in comparable physical and operational environments, and the use of relevant measurement, sensing and mapping technologies.

Experience from projects where modern, remote and sensor-based methods (such as ROVs, sonar, photogrammetry, georeferenced 3D mapping or similar technologies) have replaced or supplemented conventional manual or diver-based inspections will be considered most relevant, provided that the scope, complexity and technical characteristics of the projects are comparable to the needs of this procurement.

","publishedDate","2026-01-16T12:41:45.000Z",[],"actionData","errors"]

45HAV24 - Framework Agreement for Quay Mapping and Scanning Services

Comparable projects and technology relevance

Svar